Project Coordinator California College of the Arts
The Project Coordinator is responsible for project and production management for all CCA marketing and communications related projects; assists and reports to the Project Manager; ensures brand consistency and cohesiveness across all visual brand expressions; manages the administrative duties of the office.
This is a long-term temporary position with the possibility of becoming a permanent position.
Assists with scheduling, tracking, and managing production of print and digital promotional materials for the Marketing and Communications Department on behalf of internal clients
Assists in creating and assigning projects in Teamwork (project management software) to appropriate team members and generates schedules and tracking reports
Initiates projects by contacting clients to obtain project details (quantities, budget, due date, requested deliverables) and follows up with them as needed
Advises on best use of budget and resources for new projects
Creates and maintains production schedules, specifications, and billing
Works closely with and procures bids from vendors
Makes mailing and distribution arrangements with clients and mail house
Hires, manages, and coordinates payment for freelancers and temporary personnel as needed
Manages department budget and processes check requests, purchase requisitions, and invoices
Maintains general office functions including supply orders, mail distribution, and other administrative duties as needed
Self-starter capable of working both independently and as a member of a team
2-3 years experience working in an in-house marketing department, ad agency, design firm, or similar experience
Working knowledge of Adobe Creative Suite
Experience in print production and digital advertising production best practices
Familiarity with production requirements and working with outside vendors, i.e. printers, exhibit/signage vendors, other firms/agencies
Very strong project management skills and attention to detail
Location San Francisco
Application Instructions Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline For staff positions, screening begins immediately and continues until the position is filled.
EEO Statement As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Questions? Please address any questions to email@example.com.
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.